Executive Assistant, Marketing

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to help support three of our senior Marketing leaders . The team is in rapid-growth mode. The right person has the ability to take initiative, is professional, quick, creative and motivated. The ideal Executive Assistant is seeking a right-arm role and is dedicated to the success of our leaders and their teams. This role will have a high amount of visibility and will work cross-functionally across the company. The Executive Assistant is dedicated and has the ability to stay steps ahead of the leaders and their teams.

Job Duties and Responsibilities:

  • Manage the daily schedules; coordinate domestic and international travel and process expense reports
  • Anticipate the executive’s needs and proactively assemble the appropriate people and resources to solve problems
  • Provide support in the preparation for meetings
  • Form trusting relationships with customers, team and contacts
  • Manage contacts for executive partners, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
  • Field and prioritize incoming requests; exercise strong judgment and discretion with highly confidential information
  • Create presentations from executive input 
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Coordinate logistics for visitors

Background and Required Skills:

  • Bachelor’s degree or equivalent experience
  • 5+ years’ of relevant experience
  • Proven ability to interact in a professional manner with Customers, Prospects, Board Members, Investors and Internal Team
  • Extensive experience working with material non-public information
  • Unwavering integrity
  • Experience with web-based scheduling and collaboration tools in a mac environment
  • Proven ability to create high impact presentation documents based on executive input
  • Extensive experience with arrangement of complex schedules and logistics, across multiple time zones
  • Ability to work on multiple projects, lead priorities and accurately set expectations
  • Extraordinary time management skills and attention to detail
  • Strong planning, organizational and analytical skills
  • Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
  • Expectation of complete confidentiality on all business matters
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Excellent verbal and written communication skills
  • Ability to remain energetic and positive in a fast-paced and demanding environment
  • Entrepreneurial spirit and desire for constant improvement
  • Excellent common sense and ability to make appropriate judgment calls autonomously
  • Dedicated with the ability to anticipate next steps
  • Works well with a variety of personalities; embraces teamwork
  • Proficient working with google workspace (esp google slides) and MS office

Strengths Needed: 

Adaptable – has demonstrated flexibility in the face of change.

Organized - has good time, space and task management skills.

Proactive - has the ability to foresee problems and prevent them by taking action.

Okta is an Equal Opportunity Employer.

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