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Executive Assistant to the Chief Product Officer

Position Description: 

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Okta's CPO. The team is in rapid-growth mode, the right person has the ability to take initiative, is professional, quick, creative and motivated. The ideal Executive Assistant is seeking a right-arm role and is dedicated to the Executives and their success. This role will have a high amount of visibility and will work cross-functionally across the company. The Executive Assistant is dedicated and has the ability to stay steps ahead of the Executives.

Job Duties and Responsibilities:

  • Manage the daily schedule of the Executive; coordinate domestic and international travel and process expense reports
  • Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems
  • Provide support in the preparation for meetings
  • Form trusting relationships with Executive’s customers, team and contacts
  • Manage contacts for Executive, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
  • Field incoming requests; exercise strong judgment and discretion with highly confidential information
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Coordinate logistics for visitors

Required Skills:

  • 4+ years experience supporting multiple Executives
  • Proven ability to interact in a professional manner with Customers, Prospects, Board Members, Investors and Internal Team
  • Experience with web-based scheduling and collaboration tools
  • Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
  • Ability to work on multiple projects, lead priorities and accurately set expectations
  • Extraordinary time management skills and attention to detail
  • Strong planning, organizational and analytical skills
  • Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
  • Expectation of complete confidentiality on all business matters
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Excellent verbal and written communication skills
  • Ability to remain energetic and positive in a fast-paced and demanding environment
  • Entrepreneurial spirit and desire for constant improvement
  • Excellent common sense and ability to make appropriate judgment calls autonomously
  • Dedicated with the ability to anticipate next steps
  • Works well with a variety of personalities; embraces teamwork
  • Proficient working with Microsoft Office Suite, Office 365 is a plus!

Strengths You’ll Need:

  • Adaptable – has demonstrated flexibility in the face of change.
  • Organized - has good time, space and task management skills.
  • Proactive - has the ability to foresee problems and prevent them by taking action.

Okta is an Equal Opportunity Employer.

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