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Proposal Manager

Position Description:

The Proposal Manager serves as a primary writing and editing resource in the development, completion and on-time submission of proposals and security questionnaires. The position involves researching, writing, and producing a high volume of client facing documentation for a dynamic product. You exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively as part of a team. The Proposal Manager will help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs), and Security Assessments. The role includes continuous review of and knowledge of the Okta solutions, continuous updating of boilerplate proposal documents, Master RFP Library, and Security related questions and responses.

Job Duties and Responsibilities:

  • As a member of the Pre-Sales Team, you will be responsible for planning, researching, developing, and editing complex content for proposals in response to customer solicitations.
  • Develops comprehensive proposal responses, taking responsibility for the quality, accuracy, and integrity of the final output.
  • Serves as central point of contact on assigned proposals, and leads multi-discipline or cross-functional team(s).
  • Specialist shall help establish and roll-out processes, templates, standards, and standard methodologies to successfully bid projects in a timely manner.
  • Develops and maintains collateral / Knowledge Center for providing professional, consistent and fast turnaround of RFx’s and detailed technical Questionnaires.
  • Researches and gathers information to include corporate information, technical product information, and other standard materials. Brings together any new language written for addition to the Knowledge Center.
  • After identifying content gaps, work with Sales, Technical, and Engineering experts, contract and legal representatives to craft Subject Matter Expert (SME) technical responses. Manages these SME technical writing assignments to ensure that submissions are accurate, follows the outline and RFP instructions, and address win themes.
  • Track RFx responses in Salesforce.

Required Skills:

  • BS/BA Degree, or equivalent in relevant experience.
  • 2+ years related experience, preferably in the proposal field and/or technical writing.

  • Self-starter, multitasker, great teammate, works well under pressure, and follows through on tasks. Keeps the team informed of changes.
  • Shows desire to take on responsibility.
  • Excellent communication, interpersonal, and organizational skills.
  • Excellent writing, grammar, and spelling abilities; technical writing skills preferred.
  • Strong proficiency with MS Office Suite (Word, Excel, Power Point).
  • Ability to engage with senior technical and upper management to obtain necessary information.
  • Occasional travel may be required.
  • Strong social skills; ability to influence others without formal authority & lead cross-functional teams.
  • Experience with a technical or software related product suite, enterprise software experience highly preferred.

Okta is an Equal Opportunity Employer


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Okta is the leading provider of identity for the enterprise. The Okta Identity Cloud connects and protects employees of many of the world's largest enterprises. It also securely connects enterprises to their partners, suppliers and customers. With deep integrations to over 5,000 apps, the Okta Identity Cloud enables simple and secure access from any device. Thousands of customers, including Experian, 20th Century Fox, LinkedIn, Flex, News Corp, Dish Networks and Adobe trust Okta to work faster, boost revenue and stay secure. Okta helps customers fulfill their missions faster by making it safe and easy to use the technologies they need to do their most significant work

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