TL;DR
Entitlement management is a technology that automates and governs user access rights across systems, devices, and applications—ensuring only authorized users can access what they specifically need. By reducing manual effort and human error, it strengthens security and simplifies compliance. Solutions like Okta Identity Governance centralize this process in a single platform, providing real-time visibility and control over entitlements across an organization.
How does entitlement management control user access?
User access can be controlled with entitlement management, which administers access to systems, devices, software, and digital content. Entitlement management can also refer to privileges, access rights, permissions, or authorizations, basically ensuring that only authorized users have access to specific things.
Entitlement management can provide a method of controlling access and user privileges within a system.
Entitlement management solutions can use multiple technologies, often across various platforms, systems, devices, network components, and applications. An identity governance feature, entitlement management can automate access request workflows, ensuring that users who need privileges have access to what they need but only to what they specifically need.
What is entitlement management and how does it work?
Entitlement management is a form of technology that administers access to user privileges, or entitlements, by granting, issuing, enforcing, revoking, and resolving specific user access within a system. This can help eliminate potential human error involved with ensuring the right users have access to the systems, networks, software, applications, and devices that they need while also managing what users do not have, or need, access to.
How does entitlement management handle changing access needs?
It can be challenging to manage a continuously changing workflow with employee access needs and rights constantly changing and evolving. It is important for employees to have the access and user privileges for the systems, applications, and software necessary to perform their job duties, but as these needs change, so can the type of access required. Entitlement management can help to efficiently manage access for users both inside and outside of an organization.
How does entitlement management support software licensing compliance?
Entitlement management can also be used to manage how rights to licensed software are used in order to not breach the terms of a software licensing agreement. For example, if a company purchases a specific number of licenses for a software, it needs to ensure that only the users who need to use it are doing so and in the right situations. Entitlement management frameworks can help with this.
What are entitlement management solutions?
Entitlement management solutions use a single platform to automate tedious tasks, including activating and provisioning entitlements for system administrators and software providers.
Access management for user privileges within an organization is an important cybersecurity aspect, but it can be time-consuming and may lead to human error. User management policies that reduce administrative overhead while helping to strengthen IT security in a standardized way can be highly beneficial.
What makes a good entitlement management solution?
An entitlement management solution will need to be easy to deploy and integrate within the overall system of an organization. A good entitlement management solution should include:
- Easy to deploy and integrate within the overall system of an organization.
- Central management of entitlements to streamline the process.
- Easy to administer and manageable as conditions and user privileges evolve.
- Automated to reduce manual overhead for administrators.
- Able to target specific users and define what entitlements each user has access to, when, and for how long.
Delegating user privileges and rights can be time-consuming and costly, requiring a lot of time and manual effort from system administrators. With an entitlements management solution, this entire process can be automated down to the specific user, groups of users, and length of time for each user.
What can entitlement management systems do?
Entitlement management systems must be able to perform the following:
- Define user roles.
- Manage hierarchies of user roles.
- Define and manage permissions and user resources.
- Enforce and revoke user privileges as needed.
- Handle complex conditions related to granting and denying access control.
- Enforce software entitlements.
- Implement access control paradigms, such as data-driven approaches and role-based access control.
- Monitor and track application performance to determine results of products and specific product features.
Entitlement management systems can be important tools to eliminate the potential security breaches that can be caused by the wrong people having access to resources.
Why do business changes make entitlement management critical?
Business needs can change rapidly with employees changing roles or leaving the company. When an employee transitions to a different group or department, they may require different access control privileges. When someone leaves a company, their access to entitlements will need to be revoked.
An entitlements management system can provision entitlements internally for end customers and software developers. It can also allow software developers to adapt to changes in the market by adding new features and repackaging software applications as part of a software monetization solution.
How do you control access to entitlements?
An entitlements management solution can use bundles to determine which resources a user needs to access to perform their job responsibilities and group them together.
To control who has access to what entitlements, the administrator will first list all of the resources and the roles users will need for these resources.
Resources can include the following:
- Groups
- Applications
- Websites
- Network platforms
- Devices
- Systems
- Files and/or databases
- Software
Within the bundle, policies will also exist that set the rules for assigning each bundle. Every policy will determine:
- Only authorized users can request access to a bundle.
- There is a set approver in place to grant or deny access.
- The access will expire if not renewed (that it is time-limited).
The administrator defines the specific policies for each bundle, and these policies then specify and control access to entitlements.
Additional resources
A strong entitlements management solution will work in real time to govern access, monitor threats, compile continuous risk assessments, and protect users, resources, and assets.
Entitlement Management for Okta Identity Governance is one such solution. It is a cloud-native, easy-to-use solution that allows customers to manage entitlements from their applications and infrastructure in a single plane. As part of a unified platform, it also provides an unparalleled view into a user's behavior.
Okta was recently recognized as a Gartner® Peer Insights™ Customers' Choice for Identity Governance and Administration. With Okta, you can effectively manage your fine-grained entitlements in cloud apps and infrastructure.
Frequently asked questions
What is entitlement management?
Entitlement management is a technology that administers, grants, enforces, and revokes user access rights and privileges within a system to ensure only authorized users can access what they specifically need. It can help eliminate human error in access provisioning and supports both internal and external user management across an organization.
How does entitlement management reduce security risk?
Entitlement management reduces security risk by eliminating human error in access provisioning and ensuring that when employees change roles or leave the organization, their entitlements are updated or revoked promptly. This prevents unauthorized users from retaining access to sensitive systems, applications, or data.
What resources can entitlement management control access to?
Entitlement management can control access to a wide range of resources, including groups, applications, websites, network platforms, devices, systems, files, databases, and software.
What should a good entitlement management solution include?
A good entitlement management solution should be easy to deploy, centrally managed, automated, and capable of targeting specific users and defining time-limited access. It should reduce administrative overhead while strengthening IT security in a standardized way.
How does entitlement management support software licensing compliance?
Entitlement management ensures that only users who need a licensed software are using it, preventing breaches of licensing agreements. For example, if a company purchases a specific number of licenses, entitlement management frameworks help ensure only the appropriate users have access.
What are the core capabilities of an entitlement management system?
Core capabilities include defining and managing user roles and permissions, enforcing and revoking privileges, handling complex access conditions, enforcing software entitlements, implementing access control paradigms such as role-based access control, and monitoring application performance.
References
Adaptive Identity and Access Management- Contextual Data Based on Policies. (August 2016). EURASIP Journal on Information Security.
Azure Active Directory Security and Governance. (2022). Microsoft.
2021 Gartner Magic Quadrant for Content Services Platforms. (2022). M-Files, Inc.
