Okta Integration Network
Namely is the HR, Payroll, and Benefits platform your employees will love. Finally, there’s HR software that employees actually use—built to fit your company culture. Manage all of your HR data in one place, with personalized service to help your company get better, faster. Namely is used by some of the world’s most innovative and exciting companies in media, technology, commerce, and more. Learn more at namely.com and twitter.com/NamelyHR
Namely and other HR Information Systems (HRIS) are often the system of record for keeping track of employee data, sharing employee updates with IT in order to create new user accounts, provision them for applications, and deactivate them when they leave the company. But as directories, apps, and human resource information systems migrate to the cloud, HR and IT need to find less risky and more efficient systems for inter-departmental communication.
- Inefficient processes: It’s time-consuming and risky to send data through email, file extracts, and attachments
- Gaps in security: It takes a typical company about two full days to deprovision a departing user, adding risk
- Idle employees: Waiting for helpdesk tickets, app assignments and permissions updates costs precious hours
Okta’s integration with Namely unifies IT and HR by using Namely’s employee data and updates to inform the user lifecycle across the enterprise’s IT systems like SaaS and on-premises applications, as well as Microsoft’s Active Directory.
Provision users automatically: Use “New Hires” and other HR triggers and user attributes (e.g. department, title) to automate the assignment of IT-managed applications.
Ensure data fidelity and freshness: Sync employee attributes and updates from HR systems to downstream applications on an ongoing basis.
Automatically deactivate departing employees: When employees leave, close security loopholes with HR-triggered access suspension and automated deprovisioning.
Improve employee productivity: Provision new users on hiring, enable them to update their profiles through self-service, and auto-updating permissions when roles change.
- OIDC OpenID Connect is an extension to the OAuth standard that provides for exchanging Authentication data between an identity provider (IdP) and a service provider (SP) and does not require credentials to be passed from the Identity Provider to the application.
- SAML Security Assertion Markup Language is an open standard for exchanging authentication and authorization data between an identity provider (IdP) and a service provider (SP) that does not require credentials to be passed to the service provider.
- SWA Secure Web Authentication is a Single Sign On (SSO) system developed by Okta to provide SSO for apps that don't support proprietary federated sign-on methods, SAML or OIDC.
- WS-Fed A standard for exchanging authentication and authorization data between an identity provider (IdP) and a service provider (SP) that does not require credentials to be passed to the service provider.
- Create Creates or links a user in the application when assigning the app to a user in Okta.
- Update Okta updates a user's attributes in the app when the app is assigned. Future attribute changes made to the Okta user profile will automatically overwrite the corresponding attribute value in the app.
- Deactivate Deactivates a user's account in the app when it is unassigned in Okta or their Okta account is deactivated. Accounts can be reactivated if the app is reassigned to a user in Okta.
- Sync Password Push either the users Okta password or a randomly generated password to the app. This feature is not required for all federated applications as user authentication takes place in Okta, however some apps still require a password.
- Group Push Push existing Okta groups and their memberships to the application. Groups can then be managed in Okta and changes are reflected in the application.
- Group Linking Link Okta groups to existing groups in the application. Simplifies onboarding an app for Okta provisioning where the app already has groups configured.
- Schema Discovery Import the user attribute schema from the application and reflect it in the Okta app user profile. Allows Okta to use custom attributes you have configured in the application that were not included in the basic app schema.
- Attribute Mastering The application can be defined as the source of truth for a full user profile or as the source of truth for specific attributes on a user profile.
- Attribute Writeback When the application is used as a profile master it is possible to define specific attributes to be sourced from another location and written back to the app. For example the user profile may come from Active Directory with phone number sourced from another app and written back to Active Directory.