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Last updated: Jan 21, 2021
DataGrail
Build a solid data foundation for your enterprise while managing privacy compliance
Overview
Privacy considerations require enterprises to adhere to a new standard of transparency. Using DataGrail, enterprises can identify and map applications and personal data; operationalize privacy requests; and manage company-wide communication preferences. DataGrail's privacy management platform discovers personal data wherever it is stored, across third-party applications, data lakes, and internal systems. DataGrail uses the live information to continually refresh a comprehensive Live Data Map as new systems and fields are added.
Okta + DataGrail work together to ensure your legal and security teams have accurate and up-to-date privacy information, while eliminating manual configurations and time-consuming data inventory surveys. Through a read-only API integration with DataGrail, Okta can further enrich the Live Data Map with authentications and additional information, giving legal and security teams visibility into sensitive data across your enterprise.
The Challenge
- Privacy laws like GDPR, CCPA and CPRA continue to evolve, yet most technology platforms were designed and deployed at a time before these regulations existed.
- Organizations are held accountable for complying with stringent and changing privacy requirements, too often relying on disparate, manual processes to try to keep up.
- Understanding and managing privacy requests allowed by the new regulations, requires inventorying systems that contain personal data, and understanding where and how that data is used.
- Email consent is often siloed by departments or systems—like marketing, customer service, and sales—so customer preference changes aren’t necessarily reflected everywhere.
The Solution
• Live Data Map - DataGrail is the only privacy platform that provides continuous system detection, delivering a real-time inventory of your data assets. DataGrail’s 300+ pre-built connectors combined with database and data lake integrations support data discovery of all personal data within your organization, creating a Live Data Map.
• Request Manager - Automate data subject requests for the GDPR, CCPA, and CPRA. Eliminate human-error and manual processing to protect your company’s brand and reduce risk. Request Manager fulfills Do Not Sell (DNS), access, and deletion requests. DataGrail’s proprietary identity verification improves the consumer experience, and streamlines the internal process.
• Preference Card - Without DataGrail, systems capture preferences in isolation, and an opt-out in a marketing system leaves that contact in other systems. DataGrail allows synchronizing preferences across all systems to improve the consumer experience.
How it Works
DataGrail’s no-code integration with Okta allows shared customers to automate data subject requests (DSRs & DSARs), without involving the Okta admin owner.
Reduce risk and ensure sustained compliance with evolving privacy laws
- Combine industry-leading identity management with a purpose-built privacy management platform to secure and simplify preference management
- Automate the discovery and mapping of personal data from third-party apps, data lakes, and internal systems for legal team visibility
- Centralize privacy requests from all connected sources, so teams can address them globally and propagate changes across all systems
- Provide users with easy-to-use tools to manage their own privacy requests, taking the burden off internal teams
- Stay continuously compliant as privacy laws evolve, generating accurate real-time logs to demonstrate compliance and reduce risk
Functionality
Add this integration to enable authentication and provisioning capabilities.
Authentication (SSO)
- API
- Event Hooks
- Inbound Federation
- Outbound Federation
- RADIUS
- SAML Security Assertion Markup Language is an open standard for exchanging authentication and authorization data between an identity provider (IdP) and a service provider (SP) that does not require credentials to be passed to the service provider.
- Workflow Templates
- Workflows Connectors
- SWA Secure Web Authentication is a Single Sign On (SSO) system developed by Okta to provide SSO for apps that don't support proprietary federated sign-on methods, SAML or OIDC.
- OIDC OpenID Connect is an extension to the OAuth standard that provides for exchanging Authentication data between an identity provider (IdP) and a service provider (SP) and does not require credentials to be passed from the Identity Provider to the application.
- WS-Federation
Provisioning
- Create Creates or links a user in the application when assigning the app to a user in Okta.
- Update Okta updates a user's attributes in the app when the app is assigned. Future attribute changes made to the Okta user profile will automatically overwrite the corresponding attribute value in the app.
- Deactivate Deactivates a user's account in the app when it is unassigned in Okta or their Okta account is deactivated. Accounts can be reactivated if the app is reassigned to a user in Okta.
- Attribute Sourcing The application can be defined as the source of truth for a full user profile or as the source of truth for specific attributes on a user profile.
- Sync Password Push either the users Okta password or a randomly generated password to the app. This feature is not required for all federated applications as user authentication takes place in Okta, however some apps still require a password.
- Group Push Push existing Okta groups and their memberships to the application. Groups can then be managed in Okta and changes are reflected in the application.
- Group Linking Link Okta groups to existing groups in the application. Simplifies onboarding an app for Okta provisioning where the app already has groups configured.
- Schema Discovery Import the user attribute schema from the application and reflect it in the Okta app user profile. Allows Okta to use custom attributes you have configured in the application that were not included in the basic app schema.
- Attribute Writeback When the application is used as a profile master it is possible to define specific attributes to be sourced from another location and written back to the app. For example the user profile may come from Active Directory with phone number sourced from another app and written back to Active Directory.
Documentation
Here is a section all about documentation, integration, and implementation.
Workflows
Add this application connector to your Okta Workflows,
a no-code interface-driven platform for creating custom workflows using
a library of integrated third-party applications and functions.
Sequence action events together to automate identity-centric business processes.
DataGrail Connector actions
- Get Privacy Request
- Create Privacy Request
- Create a custom API action
Connector
Okta Verified
The integration was either created by Okta or by Okta community users and then tested and verified by Okta.