Okta Integration Network

Deep, pre-built integrations to securely connect to everything
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Workday

Overview

Workday Human Capital Management is built as a single system with a single source of data, single security model, and single user experience. Workday offers organizations a cloud-based system that evolves to meet changing business needs today and into the future. The user-friendly, global system also ensures that customers are always on the latest version with up-to-date capabilities, whether they’re using Workday on a browser or mobile device. Workday HCM is part of a single system with other Workday products including Workday Financial Management, Workday Payroll (for the U.S., Canada, France, and the UK), Workday Recruiting, Workday Learning, Workday Planning, and more.

Key product areas:
Human Resource Management
Organization Management including Staffing Models
Worker Profile and Skills Management
Headcount Plans
Staffing Transactions from Hire to Termination/Retirement
Onboarding and Offboarding
Business Process Management
Reporting and Analytics
Employee and Manager Self-Service
Absence Management
Benefits Administration
ACA Management
Compensation Management
Contingent Labor Management
Safety Incident Tracking
Benchmarking
Mobile Access
Asset Tracking for HCM

The Challenge

An HR Information System (HRIS) is typically the system of record for employees, but needs to share data with IT in order to create user accounts, assign applications, and deactivate users.As HR systems, directories and apps move to the cloud, HR and IT have to find more efficient and less risky ways to communicate.

  • Inefficient processes: sending data via email, attachments, or file extracts is time-consuming and error prone
  • Security gaps: The average company takes two days to deprovision users, putting company data at risk
  • Employee downtime: Employees have to file helpdesk tickets and wait to get assigned apps and update permissions

The Solution

Okta’s pre-built integration unifies HR and IT, using employee data and updates in Workday to inform the user lifecycle across IT systems, including Active Directory, SaaS and on-premises applications.

Connecting to identities icon

Automate user provisioning: Use HR triggers such as New Hires and user attributes like title or department to automatically assign IT-managed applications

Info

Improve data freshness and fidelity: Ensure employee attributes stay up to date everywhere with bi-directional sync - get key IT data, like email and phone, back into HR systems.

Access control icon

Decrease security risks when employees leave: Close security loopholes upon employee departure with real-time deprovisioning and access suspension based on HR triggers.

HR-Driven Provisioning icon

Make employees productive from day one: Provision new hires before start date, update permissions in real-time as roles change, and enable them to maintain their own profiles.

Workday Partner Diagram

Case Study

"Now that we provision from Workday into Okta, user creation is automatic."
– Dan Bowden, Infrastructure Engineer, Xero